{"id":43,"date":"2019-07-22T23:31:59","date_gmt":"2019-07-22T23:31:59","guid":{"rendered":"https:\/\/timwiel.nz\/xkcd\/?page_id=43"},"modified":"2026-10-25T17:51:01","modified_gmt":"2026-10-25T04:51:01","slug":"panda-software","status":"publish","type":"page","link":"https:\/\/timwiel.nz\/xkcd\/panda-software\/","title":{"rendered":"PANDA Camp Management"},"content":{"rendered":"
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PANDA Camp Management<\/strong> software is a cloud-based web application built specifically for New Zealand campsites and accommodation providers to effortlessly manage all aspects of their sites and bookings.<\/p>\n\n\n\n

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Request a Demo<\/a><\/div>\n<\/div>\n<\/div><\/div>\n\n\n\n
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About Panda<\/h1>\n\n\n\n

PANDA Camp Management<\/strong> software was originally created in the early 2000s for Youth For Christ Dunedin<\/em> to manage registrations for an annual youth camp. Over the years, it has evolved into a comprehensive camp and accommodation management suite.<\/p>\n\n\n\n

CYC Waihola<\/strong> (a youth camp in South Otago) and now Lakeland Park<\/strong> (in Queenstown) have served as the primary test beds for the active development. It’s been used at CYC Waihola exclusively to manage camps (including camper enrolments and staff management), accommodation bookings, newsletter mailouts, and their society administration for more than 15 years. It is now used by multiple sites around the country.<\/p>\n\n\n\n

PANDA Camp Management<\/strong> software is a cloud-based web application built specifically for New Zealand campsites and accommodation providers to effortlessly manage all aspects of their sites and bookings.<\/p>\n<\/div><\/div>\n\n\n\n

Features: Core<\/a> | Accommodation Module<\/a> | Camps Module<\/a> | Other Modules & Plugins<\/a> | Current Statistics<\/a> | Pricing<\/a> | Venue360<\/a><\/p>\n\n\n\n

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Core Features<\/h2>\n\n\n\n
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Multi-User System<\/h3>\n\n\n\n

Collaborative environment allowing multiple team members across different offices\u2014or even different parts of the world\u2014to access the system simultaneously.<\/p>\n\n\n\n

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Cloud Based Architecture<\/h3>\n\n\n\n

Fully cloud-based with automated nightly backups. It runs smoothly on any modern browser and operating system (Windows, Mac, Linux, iPad, Android, and iPhone).<\/p>\n\n\n\n

And in version 8 a new android app.<\/p>\n\n\n

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Contact Module Features<\/h2>\n\n\n\n
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Comprehensive Management<\/h3>\n\n\n\n

Store unlimited contacts, upload custom images and files, and organize contacts into unlimited custom tags, collections, or groups.<\/p>\n\n\n\n

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Flexible Sorting & Categorisation<\/h3>\n\n\n\n

Easily sort contacts into collections and filter them further via dedicated modules.<\/p>\n\n\n\n

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Contact Mailouts<\/h3>\n\n\n\n

Send rich HTML-formatted emails and newsletters to multiple contacts at once, attach files, and track previous mailout history.<\/p>\n\n\n\n

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Robust Exporting<\/h3>\n\n\n\n

Export contact data to multiple formats, including vCard, CSV, HTML, PDF reports, envelopes, and mailing labels.<\/p>\n\n\n\n

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Accommodation Module Features<\/h2>\n\n\n\n
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Visual Bookings Calendar<\/h3>\n\n\n\n

Manage bookings for individuals or groups using an intuitive calendar interface. See booking statuses at a glance across multiple areas and rooms while preventing double-booking and schedule clashes.<\/p>\n\n\n\n

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Wait-Lists & Forecasting<\/h3>\n\n\n\n

Powerful wait-list features accompanied by visual graphs to forecast accommodation numbers against actual bookings.<\/p>\n\n\n\n

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Digital Agreements & Files<\/h3>\n\n\n\n

Provide groups with online hire agreements that group organizers can update upon confirmation.<\/p>\n\n\n\n

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Centralised Booking Files<\/h3>\n\n\n\n

Upload timetables, agreements, and any related documents directly to a booking for instant access.<\/p>\n\n\n\n

Use these files to email out attachments to groups<\/p>\n\n\n\n

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Templated Booking Emails<\/h3>\n\n\n\n

Save time with pre-saved templates, replacement tokens, and one-click emailing that automatically attaches invoices and agreements.<\/p>\n\n\n\n

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Google Calendar Sync<\/h3>\n\n\n\n

Sync your booking calendar directly with Google Calendar to check availability from your phone.<\/p>\n\n\n\n

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Easy Quoting<\/h3>\n\n\n\n

Generate pre-populated quotes, create multiple options per group, and send them out with ease.<\/p>\n\n\n\n

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Arrival Reports<\/h3>\n\n\n\n

Generate housekeeping reports to track linen requirements and arrival details.<\/p>\n\n\n\n

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Booking History<\/h3>\n\n\n\n

View past booking histories and pre-load repeat bookings with previous data to save time.<\/p>\n\n\n\n

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Extras, Activities and Notes<\/h3>\n\n\n\n

dd optional activities and extras, track their usage via graphs, and auto-populate invoices. Add unlimited notes per booking.<\/p>\n\n\n\n

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Visual Graphs<\/h3>\n\n\n\n

Access over 18 visual graphs with powerful bednight and occupancy tracking.<\/p>\n\n\n\n

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Statistical Reporting<\/strong><\/h3>\n\n\n\n

Generate comprehensive report PDFs tailored for boards and auditors. <\/p>\n\n\n\n

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Camps Module Features<\/h2>\n\n\n\n
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Flexible Camp Management<\/h3>\n\n\n\n

Create unlimited camps, enforce enrolment limits with waitlists, and set pre-defined fees with optional discounts.<\/p>\n\n\n\n

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Automated Invoicing & Enrolment<\/h3>\n\n\n\n

Seamlessly enrol campers and staff with automatic invoice generation and optional Xero integration.<\/p>\n\n\n\n

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Streamlined Communication<\/h3>\n\n\n\n

Keep in touch with campers and leaders using pre-defined email templates throughout the enrolment process.<\/p>\n\n\n\n

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Detailed Camper & Staff Tracking<\/h3>\n\n\n\n

Track health issues, medications, dietary requirements, previous camp history, staff roles, police vetting, references, and training expiries. Upload supporting documentation directly.<\/p>\n\n\n\n

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MSD OSCAR Compliance<\/h3>\n\n\n\n

Built specifically to meet many of the New Zealand Ministry of Social Development (OSCAR childcare) standards, featuring auto-generated reports to keep audits short and straightforward.<\/p>\n\n\n\n

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Adventure Activity Staff Tracking<\/h3>\n\n\n\n

Track staff training history for the Adventure Activity compliance requirements.<\/p>\n\n\n\n

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Other Modules & Plugins<\/h2>\n\n\n\n
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Societies Module Features<\/h3>\n\n\n\n